...
Copy based on | If the company data are similar to the data of any already created company [this company must be available in the selected period], it is possible to copy the company data to the current view. After that the copied data can be adjusted. |
ID | Every company needs a separate ID in the VAT@GTC. It is recommended that the assigned number is identical |
Name | The company name has to be the actual and full name of the company, including the form of organization. This is important, since this information will be later sent to the tax office. |
Different unit name | Supplementary information on the company name. |
Shortname | A company’s short name for internal purposes can be entered here. |
Location | Location stands here for the location of the company’s administration office. This entry can be used for internal purposes and has no functional meaning for the VAT@GTC. |
Street, House number, House numbersuffix, postcode / zipcode, City, Address extension | This information will be used for forwarding the VAT returns to the tax office. |
Country of domicile | The official home country of the company. |
Reporting country | The reporting country refers to the country in whose context the period exists. |
Post office box, postcode / zipcode | A Post office box can be entered. |
Type of unit | This information is only for internal purposes. |
Business Area | Enter the business area or the sector in which the company operates. |
Tax number | Please enter the correct tax number of the company here. This number will be used for forwarding the VAT
|
Local tax office [No.] | Please enter the correct number of the local tax office here (it can be found online or in the letters from the local tax office). This number will be used for electronic forwarding of the VAT returns.
|
Tax office clearing account | If the company only uses one collective account instead of debitor and creditor accounts, the field clearing account tax office can be activated. After activation, only the line [Tax office clearing account] appears instead of the two lines [Customer account number] and [Vendor account number]. |
Debitor account | The debitor account contains information about outstanding receivables (VAT refund) related to the tax office.
|
Creditor account | The creditor account contains information about the liabilities (VAT to be paid) related to the tax office.
|
Notice | In this text field, further relevant information about the company can be entered. This information is optional and it does not affect other areas of the VAT@GTC. |
SAP system type and allocation of interfaces
Using the drop-down menu [SAP system type] the SAP system or group that is relevant for the company can be selected. This is possible only if the SAP systems have been created in the [Settings → Connecttion parameter] area.
...
In the subdialogue [VAT group data] it can be defined whether the company will send its return independently or as a member of a VAT group. The [type of VAT group member] is used to define the exact type of the company. The following options are available:
...
Type of VAT Group member | Description |
|---|---|
Standalone | Select this option if the company sends its VAT return independently. |
VAT group member | Select this option if the company is the member of the VAT group. To create a member of a VAT group, it is necessary to create the corresponding representative VAT group member in the current period first. |
Representative VAT group member | Select this option if the company is a representative VAT group member. |
Consolidated VAT group member | Select this option if the company data are not sent directly to the “representative VAT group member”, but first have to be consolidated with the data of other members of the VAT group. To create a consolidated VAT group member, it is necessary to create the corresponding representative VAT group member in the current period first. |
Company subdivision | Can be selected if the company’s accounting is represented in several SAP systems due to merging or restructuring. The company subdivision is used to represent the company code. Several company codes [company subdivisions] in the VAT@GTC can be cumulated into a legal entity in the parent company [the representative VAT group member / consolidated VAT group member]. It is possible to create VAT group members, alternatively to company subdivisions, with the only disadvantage that it is not possible to submit a bundled ESL for the legal company. In case of a company subdivision, the data are consolidated, so that the consolidated or representative company submits only one ESL. |
...
| Tabs | ||||
|---|---|---|---|---|
| ||||
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The former are reported in a annual declaration period in which the values can be taken over from the preliminary declaration periods, the latter report the cumulative values like quarterly declarants in the last month of the reporting period (here December)."}]}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Condition for due date"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Select the condition for due date. Conditions can be created using the [due dates VAT return] tab. If there are no special due dates, select the [Default] in the dropdown menu."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Manual processing of VAT returns"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"If this checkbox is ticked, the monthly VAT return form in the [VAT return] dialogue will have to be filled out manually. The integrated reconciliations in the VAT@GTC cannot be performed in case of manual processing, so that the [Reconciliations] dialogue is deactivated. During the VAT return creation, the [Import], [Reconciliations] and [Resubmission] dialogues cannot be used, so that these tabs are not shown at all."}]},{"type":"paragraph","content":[{"type":"text","text":" If the checkbox is not marked, the standard SAP reports will be imported during the VAT return creation process."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Mapping of tax codes"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Checking this box is only possible if the VAT returns are created manually. If this option is activated, tax codes and tax code mappings must be defined for reporting. It is recommended to use a tax code frame that is already used in other companies. 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The former are reported in a annual declaration period in which the values can be taken over from the preliminary declaration periods, the latter report the cumulative values like quarterly declarants in the last month of the reporting period (here December)."}]}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Condition for due date"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Select the condition for due date. Conditions can be created using the [due dates VAT return] tab. If there are no special due dates, select the [Default] in the dropdown menu."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Manual processing of VAT returns"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"If this checkbox is ticked, the monthly VAT return form in the [VAT return] dialogue will have to be filled out manually. The integrated reconciliations in the VAT@GTC cannot be performed in case of manual processing, so that the [Reconciliations] dialogue is deactivated. During the VAT return creation, the [Import], [Reconciliations] and [Resubmission] dialogues cannot be used, so that these tabs are not shown at all."}]},{"type":"paragraph","content":[{"type":"text","text":" If the checkbox is not marked, the standard SAP reports will be imported during the VAT return creation process."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Mapping of tax codes"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Checking this box is only possible if the VAT returns are created manually. If this option is activated, tax codes and tax code mappings must be defined for reporting. It is recommended to use a tax code frame that is already used in other companies. "}]},{"type":"panel","attrs":{"panelType":"success"},"content":[{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Good to know"}]},{"type":"paragraph","content":[{"type":"text","text":"The difference in this setting is that a report is not created by simply typing numbers into declaration fields, but by making manual entries for the tax codes. The advantage of this is that the individual bookings can be tracked, including the compliance stamp. In addition, this facilitates the preparation of the annual return enormously, as the tax codes can also be mapped to the fields in the annual declaration. 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If the additive import is confiugured for this company, it can be decided whether already imported values should be kept or overwritten when importing reporting values into the VAT@GTC."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Legal entity is not fully entitled to deduct input tax"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"This is an optional setting that deactivates plausibility check of the input tax in the reconciliation."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Submits ESL"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"A fundamental functionality is the creation and sending of the ESL. 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"}]},{"type":"paragraph","content":[{"type":"text","text":"If the company does not have to submit ESL, or if it is done in another way, leave the checkbox unmarked."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Registration ID"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"The ESL registration ID is assigned by the Federal Central Tax Office during the online registration [electronic submission of ESL]. This is a required field if the [Submits ESL] field is activated."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"BZSt-No."}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"The Federal Central Tax Office number is given by the Federal Central Tax Office and is necessary for the electronic submission of ESL. 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In contrast to the quarterly preliminary declaration, the quarterly ESL is also only ever prepared on a quarterly basis."}]}]}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Advert according to § 18a section 1 German VAT code"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"hardBreak"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"__confluenceADFMigrationUnsupportedContentInternalExtension__","parameters":{"cxhtml":"<table class=\"wrapped\"><tbody><tr><td>No information</td><td>No information</td></tr><tr><td>Advert according to § 18a section 1 German VAT code</td><td>The notification pursuant to section 18a (1) sentence 4 UStG declares that the european sales list for this company is to be submitted monthly in future, although a quarterly submission would be possible pursuant to section 18a (1) sentence 2 UStG. 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The revocation is only possible in a quarter month!","type":"text"}]}]}]}]}],"version":1},"reason":"Eine Tabelle in einer Tabellenzelle kann im neuen Editor nicht erstellt oder bearbeitet werden."},"layout":"default","localId":"f2c8f9af-456e-4b6d-9735-f774f5a1bed3"}},{"type":"paragraph","content":[{"type":"hardBreak"}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"The reminder can be shifted several times"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"If after creating a VAT return there are some unperformed reconciliations in the period, which are not mandatory for finalizing the VAT return, or if the resubmission contains changes to be reported, the reconciliations can be shifted over a certain number of periods. The user can specify in this field, how many times [how many periods] the reminder can be shifted. Values from 0 to 10 are available. It is recommended to shift the task from a certain period maximum three times, in order to ensure that e.g. manual adjustments are saved timely in the SAP."}]}]}]},{"type":"tableRow","content":[{"type":"tableCell","attrs":{"colwidth":[77]},"content":[{"type":"paragraph","content":[{"type":"text","text":"Form of Reporting"}]}]},{"type":"tableCell","attrs":{"colwidth":[683]},"content":[{"type":"paragraph","content":[{"type":"text","text":"In some declarations, the type of tax calculation must also be transmitted. This must be entered here. Depending on the country, the options are:"}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"By collected fees"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"By agreed fees"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"type":"text","text":"By agreed and collected fees"}]}]}]},{"type":"panel","attrs":{"panelType":"success"},"content":[{"type":"heading","attrs":{"level":3},"content":[{"type":"text","text":"Good to know"}]},{"type":"paragraph","content":[{"type":"text","text":"This setting is only available in selected countries or period types."}]}]},{"type":"paragraph","content":[{"type":"hardBreak"}]}]}]}]}]},"id":"8a5aea38-39bb-40c7-b445-74fefab850bb","label":"Since 23.17","type":"tab"}] |
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The [Employee data] subdialogue contains information of the responsible persons for VAT return.
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Responsible person for VAT return | Select from the drop-down menu the user who is responsible for the company’s VAT return. This entry is mandatory if the company sends its VAT returns to the tax office, using the VAT@GTC. For other companies this entry is purely informative. |
Responsible person in Tax department | Select from the drop-down menu the user who is responsible for the tax department. This entry is purely informative and is not used for any other purposes in the VAT@GTC. |
Phone number, Email | These fields are automatically filled with the Information about the selected user from the [Master data] main area. The field remains empty if no user has been selected or if the Information in the [User] dialogue has not been entered. Manual Input is not possible. |
Additional Information for VAT declarations
Contribution to VAT Return
The subdialogue [Contribution to VAT Return] is only visible for representative VAT group members and standalones. If a third party e.g. a tax auditor or lawyer has made a contribution to the VAT return, the contact details can be recorded here. He/ she can be selected in the dropdown next to [Conributer].
Under Participation in the tax return in the selection list [Contact person], select the user who has participated in the tax return of this company (all selectable except superuser).
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Field | Usage |
|---|---|
IBAN | This information is used when submitting the Romanian VAT return. |
BIC | This field is for information only. |
Financial institution (branch) and location | This information is used when submitting the Romanian VAT return. |
Alternative account holder | This field is for information only. |
Type of bank | Corresponds to the SAP partner bank type BVTYP. It is output in the report Posting & Payment Voucher if a value is set in the master data. |
Edit, delete and restore companies
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On the left side the due dates are shown in an overview of the representative VAT group member and all standalones.
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The
The right part of the page [Due date] can be used to create conditions for the due date. Enter the name for the new condition and click the [Create] button.
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After that the defined conditions can be selected in the [Reporting parameters] subdialogue for each company.
To ensure a better overview the defined due dates can also be seen in the [VAT – Month overview].
